SchoolPolice Privacy Policy
Your safety, our priority. Protecting your data in the digital schoolyard.
Last Updated: November 2025
Introduction
Welcome to the SchoolPolice application ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application ("App").
By using SchoolPolice, you consent to the collection and use of information in accordance with this policy.
Information We Collect
Personal Information
When you create an account, we collect the following information:
- Email address: For account verification and communication
- Password: Stored securely encrypted with Firebase Authentication
- First Name and Last Name: For identifying you within the App
- Phone number: For account verification and communication
- School name: For associating you with your school
- Profile picture: Optional, provided by you
Location Information
When reporting an incident, the App uses your device's location for:
- Accurately recording the incident location
- Enabling location-based features for incident reporting
We only collect location information when you are actively reporting an incident. You can deny location permissions, but incident reporting features will be limited.
Camera and Photo Library
The App uses your camera and photo library for:
- Allowing you to take photos when reporting an incident
- Selecting photos from your library to attach to incident reports
We only access your camera/photo library when you choose to attach images to an incident report.
Information We Collect (Continued)
Incident Reports
When you create an incident report, we collect:
- Incident description and type
- Location coordinates (if permission granted)
- Images (if attached)
- Timestamp
- Your user ID (for identifying the reporter)
Patrol Logs
If you are a patrol member, we collect:
- Patrol start and end times
- Patrol location
- Patrol status
Automatically Collected Information
We automatically collect certain information through Firebase services:
- Device information: Device type, operating system, app version
- Usage analytics: App features used, session duration (via Firebase Analytics)
- Error information: Crash logs and error reports (via Firebase Crashlytics)
- Authentication tokens: To maintain your login session
How We Use Your Information
We use the collected information for the following purposes:
Account Management
To create, manage, and authenticate your account.
Incident Reporting
To process, store, and manage incident reports.
School Safety
To enable school administration to respond to incidents and ensure school safety.
Communication
To send notifications about incidents, announcements, and account updates.
App Improvement
To analyze app usage and improve our services.
Error Resolution
To identify and fix technical issues.
Legal Compliance
To comply with applicable laws and regulations.
Data Storage and Security
Your information is securely stored using:
- Firebase Authentication: Securely authenticating users
- Cloud Firestore: Storing user data, incidents, and other app information
- Firebase Storage: Storing images and visuals
We implement industry-standard security measures:
- Encryption of data in transit (HTTPS/TLS)
- Encryption of data at rest
- Firebase security rules to restrict unauthorized access
- Regular security audits
However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We only share your information under the following circumstances:
Within the School
School administration and authorized personnel at your school may view:
- Incident reports from your school
- User information for your school's users
- Patrol logs and announcements
Service Providers
We use third-party services that may have access to your information:
- Google Firebase: Authentication, database, storage, analytics, error reporting
- Google Analytics: App usage analysis
These services are governed by their own privacy policies and terms of service.
Legal Requirements
We will disclose your information when required by law or in response to valid legal requests.
Your Rights and Choices
You have the following rights regarding your personal information:
Access
You can view your personal information in the App's profile section.
Update
You can update your profile information (name, phone, picture) through the App.
Delete
You can request to delete your account by contacting us.
Location Permissions
You can grant or revoke location permissions through your device settings.
Camera/Photo Permissions
You can grant or revoke camera/photo permissions through your device settings.
Notifications
You can manage notification settings within the App.
Note: Deleting your account will remove your personal information, but incident reports you created will remain in school safety records (with your identifying information removed or anonymized).
Children's Privacy & Data Retention
Children's Privacy
SchoolPolice is designed for use by school staff, parents, and authorized personnel. If you are under 18, please ensure you have parental or guardian consent before using this App.
We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have collected information from a child under 13, please contact us immediately.
Data Retention
We retain your personal information for:
- The duration your account is active
- The time necessary to provide our services
- The period required by law or for school safety purposes
Incident reports may be retained for a longer period even after account deletion for school safety and legal compliance purposes.
International Data Transfers & Policy Changes
International Data Transfers
Your information may be stored and processed on servers located outside of your country of residence. By using the App, you consent to the transfer of your information to these servers in the US or other countries where Google Firebase operates.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of changes by:
- Posting the new Privacy Policy on this page
- Updating the "Last Updated" date
- Sending a notification through the App (for significant changes)
You are advised to review this Privacy Policy periodically for any changes.
Third-Party Services
Our App uses the following third-party services:
- Google Firebase: Firebase Privacy Policy
- Google Analytics: Google Privacy Policy
These services have their own privacy policies. We recommend reading their privacy policies to understand how they process your information.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:
Email: [email protected]
App Name: SchoolPolice
Package ID: com.schoolpolice.app
© 2025 SchoolPolice. All rights reserved.